Latest revision as of 10:51, 19 December 2017

PMAC - Program Market Analysis Committee

Terms of Reference

Updated January 9, 2017

The Committee is tasked with proposing, discussing and making recommendations to the AVP Open Learning concerning the following topics:

Creation of new OL courses and/or programs
Suspension or cancellation of OL courses and/or programs
Major revision of OL courses and/or programs
Changes in course modality, that is, independent study to paced cohort, or vice versa

In making these recommendations the Committee is tasked with taking into account:

Fit with departmental programming and OL student needs
Availability of OL's fiscal, human and physical resources
Sustainability considerations including impacts on programs, enrolments, students, and partners

Membership

Voting:

Membership list as of September 2017

The Committee will have representation from each of the academic and vocational areas covered by Open Learning. Normally this representation will take the form of:

Associate Deans and/or Program Coordinators tasked with OL liaison - numbers may vary^†
Senior Open Learning Faculty Members (6)
Director, Curriculum Development (Chair)
Director, Delivery

Non-voting:

Manager, Enrolment Services
AVP OL (will attend as necessary)
Other invited guests for specific agenda items

^†Membership lists will be updated periodically by the Director of Curriculum Development and posted on this wiki page.

Operation

The Committee will usually meet monthly, depending on agenda items and time of year. The Committee is chaired by the Director, Curriculum Development or designate as necessary.

Quorum is achieved with a simple majority (8) of the total membership (15).

Administrative Support

Administrative support is supplied by the Office of the Director, Curriculum Development, Open Learning, and normally consists of the Assistant to the Director and the Curriculum Portfolio Coordinator.

Confidentiality

Meetings are open to the TRU community.

OL PMAC Course/Program Approval Procedures

New programs, new courses, major course revisions

Form for course/program approvals

Step 1
Associate Dean, Academic Director or Program Coordinator brings course or program proposals to PMAC using completed OL PMAC Course/Program Approval Form

Step 2
Proposal placed on PMAC agenda for preliminary review and decision to recommend based on:

Fit with departmental programming and OL student needs
Availability of OL's fiscal, human and physical resources
Sustainability including impacts on programs, enrolments, students, and partners

If proposal requires further sustainability research, resubmit to PMAC when complete.

Step 3
If recommended, proposal goes to OL Leadership Team and AVP OL.

Step 4
Upon approval, Associate Dean, Academic Director or Program Coordinator is notified.

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 =PMAC - Program Market Analysis Committee=
 ==Terms of Reference==
-(updated March 2013)
+''Updated January 9, 2017''
+The Committee is tasked with proposing, discussing and making recommendations to the AVP Open Learning concerning the following topics:
+*Creation of new OL courses and/or programs
+*Suspension or cancellation of OL courses and/or programs
+*Major revision of OL courses and/or programs
+*Changes in course modality, that is, independent study to paced cohort, or vice versa
+In making these recommendations the Committee is tasked with taking into account:
+*Fit with departmental programming and OL student needs
+*Availability of OL's fiscal, human and physical resources
+*Sustainability considerations including impacts on programs, enrolments, students, and partners<br>
+===Membership===
+'''Voting:'''
+[[File:PMAC MEMBERSHIP September 2017.pdf|thumb|Membership list as of September 2017]]
+The Committee will have representation from each of the academic and vocational areas covered by Open Learning. Normally this representation will take the form of:
+*Associate Deans and/or Program Coordinators tasked with OL liaison - numbers may vary<sup>†</sup>
+*Senior Open Learning Faculty Members (6)
+*Director, Curriculum Development (Chair)
+*Director, Delivery
 <br>
-The Committee is tasked with:
+'''Non-voting:'''
-Making recommendation to the OL-Leadership Team concerning the following topics:
+*Manager, Enrolment Services
-*The creation of new OL courses and/or programs,
+*AVP OL (will attend as necessary)
-*The suspension or cancellation of OL courses and/or programs,
+*Other invited guests for specific agenda items<br>
-*The major revision of OL courses and/or programs.
-In making these recommendations the Committee is tasked with taking into account:
+<sup>†</sup><small>Membership lists will be updated periodically by the Director of Curriculum Development and posted on this wiki page.</small>
-*The availability of human and physical resources,
-*The fit with TRU-OL’s strategic commitments – provided by the OL Leadership Team,
+===Operation===
-*The fit with TRU’s strategic direction – provided in the institutions strategic plan,
+The Committee will usually meet monthly, depending on agenda items and time of year. The Committee is chaired by the Director, Curriculum Development or designate as necessary.
-*The Broad Market Research results - provided by the Planning, Metrics, and Analytics department (PMA),
-*The specific market potential – provided by the PMA,
+Quorum is achieved with a simple majority (8) of the total membership (15).
-*The impacts on enrolment, students, and partners.
-<br>Membership:
+===Administrative Support===
-The Committee will have representation from each of the academic and vocational areas covered by Open Learning. Normally this representation will take the form of OL Academic Directors and/or Program Coordinators and/or Senior Open Learning Faculty Members but may also take the form of representation from TRU-f2f departments and/or Divisions/Schools/Faculties.
+Administrative support is supplied by the Office of the Director, Curriculum Development, Open Learning, and normally consists of the Assistant to the Director and the Curriculum Portfolio Coordinator.
-The Vice Provost, OL; the Director, Curriculum Development; the Manager, Planning Metrics and Analytics and Manager, Enrolment Services are also members of the Committee.
-Operation:
-The Committee will meet bi-weekly. The Committee will be chaired by the Vice Provost, OL. In the absence of the VP-OL the Committee will be chaired by the Director, Curriculum Development.
-Administrative Support:
-Office of the Vice Provost, Open Learning.
-Confidentiality:
-The agenda will be posted on the OLTRUin2007 Bulletin. Meetings are open to the TRU community.
-==Decision Criteria==
+===Confidentiality===
-Any mode requires PMAC, OL-Leadership, Senate, and PCOL approval (development normally only begins once the proposal has passed as far as EPC – and never without OL-Leadership approval).  Under exceptional circumstance PMAC may be bypassed.
+Meetings are open to the TRU community.
-===Developing  an additional mode===
-*Online to Independent Study – Requires PMAC only
-*Independent Study to Online – Requires PMAC and OL-Leadership
-===Closures===
-*Close a method of delivery (meaning another method is available; print, web, dynamic web, online) – Requires PMAC and the Vice-Provost’s approval.
-*Closing a course (all methods of delivery) - Requires  Senate and PCOL.
-===Adding a method of delivery within independent study (print, standard-web, and dynamic web)===
-*Adding Dynamic Web requires OL-Leadership approval .
-*Adding Print requires Director of Curriculum Development approval (would rarely occur).
-*Adding Standard Web requires Director of Curriculum Development approval.<br><br>
 ==OL PMAC Course/Program Approval Procedures==
-=== New programs, new courses, major course revisions ===
+===New programs, new courses, major course revisions===
-Stage 1<br>
+[[File:OL Program Course Approval Form January 2017.pdf|thumb|Form for course/program approvals]]
-Ideas and concepts go to Program Coordinator or Academic Director/Associate Dean.<br>
+'''Step 1'''<br>
-Stage 2<br>
+Associate Dean, Academic Director or Program Coordinator brings course or program proposals to PMAC using completed OL PMAC Course/Program Approval Form
-Program Coordinator or Academic Director/Associate Dean develops preliminary proposal including:<br>
-*What
+'''Step 2'''<br>
-*How
+Proposal placed on PMAC agenda for preliminary review and decision to recommend based on:
-*Why
+*Fit with departmental programming and OL student needs
-*Implications (yes or no)
+*Availability of OL's fiscal, human and physical resources
-*Fills out OL Program Market Analysis Committee (PMAC) Course/Program Approval Form<br>
+*Sustainability including impacts on programs, enrolments, students, and partners
-Stage 3<br>
+If proposal requires further sustainability research, resubmit to PMAC when complete. <br>
-Proposal comes to PMAC for preliminary review and decision to proceed based on:
-*Resource availability ($, staff, available expertise)
+'''Step 3'''<br>
-*Market
+If recommended, proposal goes to OL Leadership Team and AVP OL.<br>
-*Priorities
-If proposal requires market analysis, go to Stage 4, otherwise go to Stage 6 should PMAC recommend proceeding with proposal.<br>
+'''Step 4'''<br>
-Stage 4
+Upon approval, Associate Dean, Academic Director or Program Coordinator is notified.
-Proposal may go to Market Research Analyst for detailed market analysis if deemed necessary.<br>
-Stage 5
-Proposal comes back to PMAC for review and decision as to whether or not to recommend proposal to OL Executive.<br>
-Stage 6
-Formal recommendation is provided to OL Leadership Team regarding committing funds to proposal. OL Leadership Team determines if OL will commit development funds for this proposal should all non-OL approvals be given. If successful proceed to Stage 7.
-Open Learning PMAC Course/Program Procedures<br>
-Stage 7
-Proposal goes back to Program Coordinator or Academic Director/Associate Dean to develop into formal proposal for approval process, with input from OLFMs, Faculty, and other experts.<br>
-Stage 8
-Formal proposal goes to Faculty Council (some courses/program changes approved at this level).<br>
-Stage 9
-Formal proposal goes to Education Programs Committee (EPC) or Graduate Studies Committee if required.<br>
-Stage 10
-Formal proposal goes to Planning Council for Open Learning for information or action if required.<br>
-Stage 11
-Formal proposal goes to Senate for information.<br>
-Stage 12
-Formal proposal goes to Board of Governors if required.<br>
-Stage 13
-Formal proposal goes to DQAB if required.<br>

Difference between revisions of "Documentation:Curriculum Development/Committees/PMAC"