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Data Stewardship & Analytics for Learning & Teaching (DSALT) Working Group (DRAFT)

Focus: Determine existing, potential, and approved access and use to Student and Instructor data for enhancing teaching and learning at TRU, and propose TRU decision-making on access and use processes, governance and policy.


a)    Development of principles and the scope they apply to

b)   Student consent guidelines and sample

c)    List of data sources and access rules (relevant systems)

d)   List of relevant polices & policy needing revising

e)   Guidelines and mechanisms for review for decisions about technology, policy and implementation for access and use of student data.

f)     A webpage (repository, hub?) for students, faculty, etc…


·     Whose data: Students’ and Instructors’ data

·     Sources: all sources within TRU and through TRU agreements (including software agreements)


1)   Teaching and Learning Committee (larger group, informing, providing insight & review, approvals) – monthly report, review & provide feedback, approve pilots and recommendations, receive working group reports and make decisions. Expertise, transferability, credibility and relevance.

2)   Data Stewardship & Analytics for Learning & Teaching (DSALT) working group (meet to receive task group reports & decide next steps; recommend to TLC)

-      Co-chairs (facilitating, timelines, processes): Brian Lamb & Carolyn Hoessler

-      Task groups (deliverable focused; work between working group meetings; report to working group taskforce; working meetings with minimal tasks; membership based on specific topics such as data warehouse/storage/accessing; student consent policy; reporting and external release).

-      (Current) Membership:

o  IT – Hugh Burley (security and privacy)

o   IPE – need new

o  Library/Faculty – Amy Paterson

o  ID/Faculty – Michelle Harrison

o  Faculty eLearning Coordinator – Brenna Clarke Gray

o  Dean Gregory Anderson

o  Privacy – Laurel Wale

o  Faculty – Andrew Fergus (SOBE), Sasha Kondrashov (EDSW)

o  Student – Dipak Parmar

o  Student –

o  Indigenous Representative

o  Faculty of Student Development (Early Alert? Student Affairs?)

o  Registrar; Enrollment Services

o  New (or fill-in) IPE Rep

I) TRU Landscape Scan

Question 1: a) What are all possible uses of student and instructor data for enhancing teaching and learning at TRU? b) Which ones should be used at TRU?

-      Enhance through research on teaching and learning

-      Enhance through customized feedback and information for students

o  E.g., quiz answers and branching

-      Enhance through early alerts & identifying students missing academic milestones

o  Pamela Fry’s office

-      Enhance through program review and continuous improvement

-      Enhance through promotion and recruitment based on evidence

o  Stats on retention

-      Enhance through evaluating student participation and performance

-      Enhance through evaluating instructor engagement and performance (not currently done, possible in the technology system).

-      Enhance through partnerships and agreements with software or educational experience providers (e.g., integrating a textbook publisher’s software into the LMS where they can access and use student data).

-      Connections with alumni (data)

-      Other, please specify…

Question 2: What are all the existing student and Instructor data sources on campus? Storage & who has access? Approved uses? Who externally has access in agreements and what uses?

Question 3: What policies and guidelines already exist for the use of student and Instructor data? Any identified gaps so far?

Question 4: What unwritten guidelines and “we usually do…”?

II) Peer Institution Landscape scan

Governance structures


Sample principles and procedures:


-      UBC

o  Principles:

o  Ethics

-      University of west London

-      University of Michigan



Experience of process samples:



III) Identify gaps in the policies