Notepad:DSALT Terms

Data Stewardship & Analytics for Learning & Teaching (DSALT) Working Group

Terms of Reference

Focus: Determine existing, potential, and approved access and use to Student and Instructor data for enhancing teaching and learning at TRU, and propose TRU decision-making on access and use processes, governance and policy.

Deliverables:

a)    Development of principles and the scope they apply to

b)   Student consent guidelines and sample

c)    List of data sources, relevant systems and access rules

d)   List of relevant polices & policy needing revising

e)   Guidelines and mechanisms for review for decisions about technology, policy and implementation for access and use of student data.

f)     A webpage (repository, hub) for students, faculty, about policy and governance of data stewardship and analytics.

Scope: Students’ and Instructors’ data from all sources within TRU and through TRU agreements (including software agreements) for sufficient consideration of existing use and access.

Report to: Teaching and Learning Committee

Role: group, informing, providing insight & review, approvals. Expertise, transferability, credibility and relevance.

Engage by: monthly report, review & provide feedback, approve pilots, make informal and formal recommendations, receive working group reports and make decisions.

Committee Structure of Data Stewardship & Analytics for Learning & Teaching (DSALT) working group

Role: meet to receive task group reports & decide next steps; recommend to TLC)

Co-chairs (facilitating, timelines, processes): Brian Lamb & Carolyn Hoessler

Task groups (deliverable focused; work between working group meetings; report to working group taskforce; have working meetings with minimal tasks; membership based on specific topics such as data warehouse/storage/accessing; student consent policy; reporting and external release).

(Current) Membership:

IT – Hugh Burley (security and privacy)

IPE –

Library/Faculty – Amy Paterson

ID/Faculty – Michelle Harrison

Faculty eLearning Coordinator – Brenna Clarke Gray

Dean – Gregory Anderson

Privacy – Laurel Wale

Faculty – Andrew Fergus (SOBE), Sasha Kondrashov (EDSW)

Undergraduate Student – Dipak Parmar

Graduate Student –

Indigenous Representative

Faculty of Student Development (Early Alert, Student Affairs)

Registrar; Enrollment Services

Approved by working group members on November 25, 2020.