Best Practices

Best Practices for Editing TRU-OL Curriculum Materials

[for checklists: expand each item in the list to link to subpage]

Conduct a Pre-Edit

Confirm with Brian (editing co-ordinator) the following:

• Issue (course) has been entered in JIRA[link] and assigned

Discuss and verify with the instructional designer, course lead, SME, or course writer the following:

• Scope of edit: this may change as editing proceeds and may differ from information captured in JIRA
• How to handle URLs: for example, as weblinks with author/originator stated, title of resource in bold font, URL provided, instructions to Production
• What citation style is to be used

Verify with the curriculum assistant the following:

• Details of the textbook(s) (name, author, edition); companion website; and other resources
• Editor's access to the resources
• Whether the CA wants the

Set up a style sheet:

• Either set up a new style sheet or get one from the previous editor
• Log in to Blackboard Learn[link] and note in the style sheet choices already made for the course

Set up the folders and files:

• Save all original files renamed according to File Naming Conventions[link]

Back up all materials on the O: drive:

During Edit [this heading will change]

Use JIRA

1. Log work. If there are two MODs (methods of delivery), log work under each one.
2. Enter comments for top-level information (from which an editing memo can be made) on the main page.
3. Enter comments for granular information under the log work page.
4. Estimate percentage of work done.

Use the Style Sheet

• Use and add to the Style Sheet

Use Generic [use other word?] Email Addresses

Some OL teams do work on campus or work with several other teams so they might have generic sites. Rather than email a particular person in the Intellectual Property Office (IPO), for example, we use the IPO's generic email address. Generic email addresses:

• Copyright: Copyright@tru.ca
• CA Business: CA1@tru.ca
• CA Arts: CA2@tru.ca
• CA Health: CA3@tru.ca
• Media Services : media@tru.ca [check]
• Default Course Lead (Naomi) and Project Manager (Andrea C): CurriculumServices@tru.ca